PROJECT MANAGEMENT SERVICES

Gibbs & Cox has implemented best practices in program management for our own internal design programs throughout our history.  More recently, we have also provided those same program management services to external clients.  Our staff includes certified Project Management Professionals (PMPs), who have demonstrated proficiency in the application of the Project Management Institute’s Project Management Body of Knowledge (PMBOK).

The key areas of our program management services include:

  • Owner Representation
  • Communications
  • Program Planning
  • Requirements Management
  • Cost Analysis
  • Business Case Analyses
  • Risk Management
  • Earned Value Management

 

Owner Representation

Gibbs & Cox, Inc. frequently provides owners representation services to our clients.  As the eyes and ears of the owner during negotiations with shipbuilders, as well as during detail design, construction, testing, and trials; Gibbs & Cox can ensure that the ultimate clients requirements are met throughout the project,

  • Regulatory Compliance Assessment
  • Design Review and Oversight
  • Production Oversight and Liaison

Gibbs & Cox has established working relationships with the American Bureau of Shipping, Lloyds Register, Det Norske Veritas, and other independent classification societies, as well as Government regulatory bodies such as US Coast Guard.  Gibbs & Cox also supports clients during detail design reviews, to ensure that the design products developed by the shipbuilder, design agent or original equipment manufacturer meet the requirements of the contract and associated specifications and drawings.During construction, Gibbs & Cox frequently supports owners and clients by providing knowledgeable staff on-site in the manufacturer’s facility or shipyard, to monitor the progress of the work and identify any potential areas of non-compliance early, to minimize the overall disruption to the program associated with rework.


 
 
 
 

Communications

Effective project communications are essential for ensuring project success. Gibbs & Cox Program Management staff works with both internal and external clients to ensure that all project stakeholders are receiving the information they need in a timely manner. 

Typical communication services provided by Gibbs & Cox Program Management staff include:

  • Newsletters
  • Status Reports
  • Facilitating Design Reviews, Industry Days and other in-person Project Meetings
  • Hosting web-enabled design reviews and project meetings

Program Planning

Gibbs & Cox has robust program planning capabilities to aid in the management of our projects.  In addition, we frequently are called upon by clients to assist in planning for new maritime projects.  Typical project planning activities performed by Gibbs & Cox personnel for internal and external clients include:

  • Acquisition strategy development
  • Resource identification and projection
  • Production planning and material sequencing
  • Schedule and Budget Development

Requirements Management

Requirements management is an essential process for succeful execution of complex projects.  Gibbs & Cox tailors our requirements management approach to the needs of each project , from full-featured requirements management and tracking tools  to simple, list-based requirements tracking lists.  By implementing the appropriate level of requirements management and control early in the project, Gibbs & Cox provides our internal and external clients with cost effective solutions to ensure project success.  Typical requirements management functions performed by Gibbs & Cox include:

  • Specification development and review
  • Requirements decomposition
  • Verification and validation method identification
  • Requirements linking and tracking
  • Data collection and metrics

Cost Analysis and Business Case Analysis

Today’s constrained fiscal environment requires all programs to carefully manage costs, from initial project definition through delivery.  Gibbs & Cox uses a variety of proprietary cost estimating algorithms and analysis tools to predict the design and construction costs associated with shipbuilding programs.  In addition to acquisition and non-recurring cost estimates, Gibbs & Cox also conducts life cycle cost estimates, to support the comparison of Total Ownership Cost among competing projects or solution alternatives.  Typical cost analysis functions performed by Gibbs & Cox include:

  • Non-recurring design and engineering cost estimates
  • Ship acquisition cost estimates
  • Ship operation and maintenance cost estimates
  • Total Ownership Cost analyses
  • Cost as an Independent Variable (CAIV)
  • Cost vs. Capability tradeoff studies

Gibbs & Cox regularly supports Government and commercial clients in developing business case analyses.  These analyses, which estimate not only the costs associated with accomplishing a project, but the benefits and associated payback period, in order to determine the return on the investment (ROI) and break-even point for the project.

  These analyses are applied to:

  • New ship construction projects
  • Conversion or modernization projects
  • New designs vs. mod-repeat designs vs. tailored parent designs
  • New technology development and implementation projects

Earned Value Management

Gibbs & Cox has a fully compliant DCMA-certified Earned Value Management System (EVMS) (ANSI EIA 748) that we successfully implemented on the Littoral Combat System Program, which we employ on all projects where that level of rigorous status reporting is required.  For those projects where EVMS reporting is not required, Gibbs & Cox Program Managers still review project status and performance to schedule, cost and technical requirements regularly.  Program Managers also brief status to senior Corporate management on at least a monthly basis during formal Program Reviews.  Throughout project execution, Gibbs & Cox provides status reports as required by individual contract or task order to our clients.  Typical EVMS metrics include:

  • Budgeted Cost of Work Scheduled (BCWS)
  • Budgeted Cost of Work Performed (BCWP)
  • Actual Cost of Work Performed (ACWP)
  • Estimate to Complete (ETC)
  • Estimate at Completion (EAC)
  • Cost Performance Index (CPI)
  • Schedule Performance Index (SPI)

Risk Management

Gibbs & Cox employs both qualitative and quantitative risk management processes and tools to ensure the success of our projects.  In addition, we regularly support Government and commercial clients in managing the risks of their projects.  A key success strategy in risk management is to tailor the tools and processes to the scope and complexity of the project.  By selecting the appropriate risk management strategy at the start of the project, risks can be identified, assessed, prioritized and managed appropriately, within the budget of the project.  Qualitative methods like a Risk Assessment matrix are used on less complex projects, where risks are generally well understood.  More qualitative risk management methods, like Expected Monetary Value (EMV) can be used to support choosing courses of action with multiple, complex risks.

Risks can be generally classified in the following broad categories:

  • Technical
  • Performance
  • Quality
  • Cost
  • Schedule